Privacy and cookies
At Sustrans, we are committed to protect your privacy and to being transparent about how we collect and use personal data. The Active October Challenge is run in partnership with our Challenge Partners, in this instance Travelwest. This consists of four Unitary Authorities (Bristol City Council; North Somerset Council; Bath and North East Somerset Council and South Gloucestershire Council) This privacy information will be reviewed periodically to ensure its compliance with new legislation and best practice. If such changes fundamentally alter how we process your personal data we will contact the registered users of this website. We welcome your comments and feedback.
How do we collect personal data?
We collect personal data about you when you register for an online Challenge account, make an enquiry about this Challenge, visit our website or otherwise provide us with your personal data.
What personal data do we collect?
How do we use personal data?
We use your personal data for a number of purposes, processed under the lawful basis of legitimate interest, including: 1. providing access to the Challenge website and participation in the Challenge, including creating your account and adding you to the individual and team Challenge leader boards 2. administering the Challenge, including checking participants live or work within the Challenge area, awarding prizes and associated publicity. We announce and celebrate our prize and leader board winners in reports, email newsletters, social media and on the challenge website using your first name only 3. emailing you updates about the Challenge. You will be given the option to opt out of these emails with every email which is sent out 4. promoting the Challenge on the Challenge website homepage through photos, comments and journey data that you provide 5. enabling Sustrans and the Travelwest partners to monitor levels of engagement (both during and after the Challenge is run) 6. enabling Sustrans and Bristol City Council to assess the impact onChallenge participants travel behaviours (using the travel data and survey data only). 7. enabling Bristol City Council (the Council) and the University of the West of England to analyse the success of the scheme (this will require the sharing of anonymised data by the Council with the University) 8. analysing, managing and improving the Challenge and its website.
We will process your personal data as required by law or regulation.
How long do we keep your personal data?
Whilst you are active with the Challenge we will retain your personal data. If your account is inactive for four years, or upon request, we will delete your online Challenge account as soon as practicable. If you unsubscribe from Challenge emails, minimal personal data will be kept on a suppression list to ensure you do not receive such communications.
Do we share your personal data?
Personal data from the Challenge will be shared with 1. the Challenge Partner(s) for purposes 2 (Enable prize draws to be conducted and prizes to be delivered) and 5 (enable levels of engagement to be monitored). 2. Bristol City Council for purpose 6 (assessing the impact on Challenge participants travel behaviours) The University of the West of England will receive anonymised data from the Council for purpose 7 (to analyse the success of the scheme) : Your personal data will not be shared with any other third parties, except for those carefully selected third party processors necessary to deliver the Challenge.
The Challenge website is a community platform. As such: 1. journey data, photos and comments you choose to upload can be seen by the public, through the Challenge website. These will also state your first name and workplace 2. the name of the team/workplace/organisation captain will appear at the bottom of the team/workplace/organisation profile 3. Registered participants within a team/workplace/organisation can email each other through the Challenge website email functionality. The platform does not share email address, but if you chose to use this functionality the recipient will see the sender’s email address Within Sustrans your personal data is only accessible by those required to administer the Challenge.
What do your rights look like in practice?
You may access your personal data at any time by logging in to the Challenge and visiting ‘your account’. If any of your details change or need correcting, then you can edit these in your account or contact us to have these corrected. You can also ask for your account to be deactivated or deleted. You may unsubscribe from Challenge communications at any time, by clicking on the unsubscribe link in the emails. If you are unhappy with our use of your personal data, you have the right to complain to the Information Commissioner’s Office. We would encourage you to contact us (see email address below) in the first instance so we can attempt to resolve any concerns.
Sustrans is committed to protecting your privacy and personal data. For more information visit www.sustrans.org.uk/privacy.
If you have any questions, comments or feedback about how we use your personal data then please contact our Data Protection Manager on email@example.com or by post to Sustrans, 2 Cathedral Square, College Green, Bristol BS1 5DD.
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